Booking Procedures

Prospective events are normally asked for the following:

• A letter describing the theme and content of the event. Supporting advertising, press kits and brochures are also requested.
• The history of the event elsewhere, including dates, net square footage, hotel room nights and attendance.
• Audited company financial statements and banking references.
• Business references.
• Dates and space required at Javits and alternatives.

If the event is considered competitive with other Javits events, event organizers may be asked for:

• Exhibitor lists.
• Attendees profiles.
• Conference schedule descriptions.
• Plenary session guest and content.

Prospective Special Events are normally asked for the following:

• A letter describing the theme and content of the event.
• Banking and business references and sometimes audited financial statements.
• Service requirements for food and catering, utilities, cleaning, furniture and staging and audio/visual.
• Dates and space required at Javits and alternatives.
• For new organizations or those with weak financial statements, a significant deposit may be required.

Help us learn more about your event needs. Complete the Javits RFP.

For more information on Special Events please e-mail: specialevents@javitscenter.com